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Privacy Policy

Nine Tree Convention fully acknowledge importance of guests’ personal information and strictly comply with related law and acts such as 『the law regarding the promotion of information and communication network use and protection of information, 『Act on the Protection of Personal Information』and 『Personal Information Protection Guidelines』.

* This policy becomes effective from November 5, 2013.

1. Types of personal information collected and methods of collection

The homepage of Nine Tree Convention Gwanghwamoon collects minimum range of personal information in order for visitors to use our services.

  • Collected information: Name, mobile phone number, e-mail address, service history, access log, cookie, access IP information, etc.
  • Information collection method: Homepage (Wedding & Meeting reservation page)

Also, we prepare a button-click process (‘I agree’ or ‘I do not agree’) with regard to collection and handling consignment of personal information at the website of Nine Tree Convention. By clicking ‘I agree,’ we assume that you have agreed on the term.

2. Purpose of collecting and using personal information

Following is the list of purposes of collecting and using personal information.

  • • E-mail address, phone number: reservation for consultation, notice delivery, complaint handling, notice of new services and news/events.

3. Disclose of personal information to 3rd parties

The website of Nine Tree Convention Gwanghwamoon will use your personal information only for the purpose specified in ‘purpose of collecting and using personal information’ and will not overuse or disclose your personal information to any 3rd individuals or parties.

However, to provide better services, your personal information could be shared with or provided to affiliated companies. In this case, we will provide you with following information in advance by e-mail or in writing to acquire your consent: name of affiliated company, content of information, reason of information being shared or provided, period and method of protection and handling of information. Without your consent, we do not share or provide your personal information to affiliated companies except the following cases:

  1. ① The related authorities require the information for the purpose of investigation by related laws or acts.
  2. ② The Information Communication Ethics Committee requires the information.
  3. ③ Other laws or acts require

4. Period of storage and use of personal information

Nine Tree Convention Gwanghwamoon will destroy personal informationimmediately after the purpose of collection and use is satisfied or order the 3rd parties to destroy if the information was provided to them. However, the personal information will be stored for a certain period of time with the limited purpose of use in following cases:

  • ① In case the information is required to be stored by related commercial laws, the record of transactions and minimum information will be stored for the period specified in the law.
  • ② In case the period of storage was notified to you and is not expired or the storage was consented individually, the personal information will be stored for the agreed period.

5. Destruction of personal information

By principle, the company shall destroy immediately after the purpose of collecting and using personal information is satisfied. Following is the procedure and method of destruction of personal information.

▶ Procedure of destruction of personal information
Your personal information will be transferred to a separate DB after use (or document box in case of paper type) and stored/destructed after a period of time by internal policy or related law. The information transferred to a separated DB shall be used for its original purpose and shall not be used for any other purposes unless it is requested by law.
▶ Method of destruction of personal information
The printed type of personal information shall be destroyed by shredder or burnt while electric type of information shall be permanently deleted using technical method.

6. Rights of user’s legal representative

To read and amend personal information, please contact our personal information manager by phone, email or in writing for immediate assistance.

If you wish to request for amendment on your personal information, the company will not use your personal information of the same year until the information is amended. Also, in case the wrong information was provided to 3rd parties, we will notify the amendment to the party for correct use of personal information.

Also, you can always withdraw your consent on collection of personal information via reservation of consultation and consignment of personal information handling. The withdrawal of consent can be made to the manager of personal information by phone, e-mail or in writing for prompt procedure. The deleted information will be handled in according to ‘The Period of storage and use of personal information’ and shall not be disclosed or used for any other purposes.

7.Installation, operation and denial of automatic collection tool for personal information

The website of Nine Tree Convention Gwanghwamoon operates ‘cookie’ which constantly stores and retrieves your personal information. The personal information collected through cookie is limited to user’s ID and record of viewed pages. The personal information collected through cookie will be used for following purposes.

To analyze access frequency/duration on the website of Nine Tree Convention Gwanghwamoon as well as visitors’ preference and areas of interest for development of target marketing and customer services.

To analyze your participation/access frequency on various events at the website of Nine Tree Convention Gwanghwamoon in order to provide customized opportunities of events and information on your areas of interest.

You have the right of choice on cookie.

You can allow all cookies or confirm each time cookie is stored, or deny all cookies at your web browser [Tool] > [Internet Option] > [Security] > [User’s Level].

8. Security of personal information (technical)

The website of Nine Tree Convention Gwanghwamoon has following technical security measures to prevent loss, disclosure, falsification, or damage in regard to the handling of your personal information.

  1. ① Your personal information is protected with password and valuable information will be separately protected by encoding file/transferred data or file lock function.
  2. ② The website of Nine Tree Convention Gwanghwamoon uses vaccine program to prevent any damages from computer virus. The vaccine program is regularly updated and in case of emergence of virus, the vaccine will be immediately provided to protect your personal information.
  3. ③ The website of Nine Tree Convention Gwanghwamoon operates security tools such as SSL or SET which uses encoded algorithm to protect personal information on the web.
  4. ④ To protect your personal informationfrom outer attacks such as hacking, the company uses tools that prevent attacks from outside and each server is equipped with sensor system for 24-hour security operation.

10. Manager (Department) for handling personal information

The website of Nine Tree Convention Gwanghwamoon protects your personal information and handles your inquiries or feedbacks with a designated manager and communication channel.

For any inquiries or complaints with regard to handling your personal information, please contact below persons for prompt assistance.

개인정보관리책임자 또는 개인정보담당 부서
Person in charge of personal information protection Person in charge of personal information handling
Name: Lee, Eung-jae Name: Lee, Jae-gak
Dept./Title: Nine Tree Convention Team/General Manager Dept./Title: Nine Tree Convention Team/Manager
Phone/e-mail: ejlee@parnas.co.kr / 02-559-7441 Phone/e-mail: jglee@parnas.co.kr / 02-559-7443

For any other report or consultation with regard to the protection of personal information, please contact KISA (Korea Internet Security & Agency) or Personal Information Infringement Dispute Arbitration Committee.

- Personal Information Infringement Dispute Arbitration Committee – Personal Information Infringement Report Center

  • Phone: 118
  • URL: http://www.cyberprivacy.or.kr

10. Duty of notice

The guideline on personal information management became effective from November 5, 2013. For addition, deletion or amendment of this guideline in accordance with amendment on related laws or acts, the company will notify the content and reason of amendment via website at least 10 days prior to the amendment.

  • Guideline of Personal Information Management Version:v.1.0
  • Effective Date of Guideline of Personal Information Management: 2013-11-05